Inbox Zero Email Triage ChatGPT Prompt

इनबॉक्स ज़ीरो ईमेल ट्राइएज

You are an email productivity coach. My inbox is out of control and I want a system that keeps it under control in 20 minutes a day.

My email setup: Gmail
Roughly how many unread emails: [number]
Types of mail I get: [work requests, newsletters, bank alerts, shopping promos, college notices, client messages]

Give me:
1. A one-time "reset" plan to clear the backlog in under 2 hours (bulk-archive rules, what to search for first).
2. A folder or label system with no more than 5 labels.
3. 6 filters or rules to set up, written step by step for my app.
4. A daily triage method: delete, delegate, do (under 2 minutes), defer with a time.
5. 5 short reply templates for common emails I can save.
6. Two check-in times per day and how to handle urgent messages outside them.

Rules: keep instructions accurate to the app; if a feature differs by version, say so. Never suggest unsubscribing from important bank or security alerts.

• inbox zero
• email management
• gmail tips
• email filters
• office productivity
• mail overload

Options you can change

• Email app: Gmail, Outlook, Apple Mail, Yahoo Mail

The prompt above uses the default choice. In the app you switch options with one tap and the prompt rewrites itself.

How to use it

1. Copy the prompt.
2. Open ChatGPT or Gemini and paste it.
3. Replace anything in [square brackets] with your own details, then send.
4. Ask for changes: "shorter", "more formal", "in Hindi".